Accounting Associate
| Company | Arizona State University |
|---|---|
| Location | Scottsdale, AZ, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Knowledge of computers and proficient with Microsoft Office Suite (Word and Excel)
- Collaborative style, combined with the ability and desire to work in a team-based environment
- Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
- Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
- Ability to work both independently and as part of a team
- Ability to represent the institution well
- High attention to detail and thoroughness in completing assigned duties
- Ability to meet deadlines
- High School Diploma or GED Equivalent
- One (1) year of accounting experience
- Or an equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved
Responsibilities
- Performs daily receipting of incoming cash receipt funds for ASUEP, its business units and centers of excellence
- Reviews and submission of Workday ad hoc bank transactions and customer payments and processes refunds
- Responsible for refunds processing
- Batches and scans incoming gift funds to Gift Processing department
- Downloads monthly bank statements
- Ensures accurate and timely closure of departmental inquiries through Jitbit ticketing system and/or Salesforce Cases
- Assists with auditor requests for information
- Functions as back-up for other Accounting Associate positions as needed
- Processes transactions in an accurate and timely manner following all department requirements
- Reviews accounts payable and commercial card workflow submissions for disbursement requests from ASUEP and university-wide spending accounts
- Verifies approval and coding of accounts payable and commercial card invoices and check requests
- Reviews supporting documentation for validation and adherence to policy accounts payable
- Updates and maintain supplier database, i.e., supplier banking records and locations
- Ensures updated and accurate W-9 on file as required for all suppliers
- Maintains updated supplier information for 1099 preparation
- Assists with monthly commercial card processing and administration
- Reviews monthly commercial card activity: notifies cardholders as needed
- Sends commercial cardholder agreements via DocuSign
- Maintains commercial card data in Wells CEO
- Other duties as assigned
Preferred Qualifications
- Workday experience
- Salesforce experience
- Not-for-profit industry experience