Human Resource Manager

Human Resource Manager

Requirements

• At least five years of experience in human resources administration or related field.
• Excellent communication skills, interpersonal skills, integrity, and professional demeanor.
• Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies.
• Knowledge of workplace systems including MS Office, Zoom, Teams, Slack and HCM software such as Workday or similar.
• Experience providing problem solving or issue resolution in a customer service environment in a timely manner and accurately while handling a high volume of correspondence and in person contact.
• Motivation to work positively within a dynamic team environment in support of organizational objectives.
• Ability to focus on details, work under pressure, meet deadlines and operate successfully in a multi-task environment and as part of a team.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Act as a trusted and proactive advisor to senior leadership on people and culture.
• Anticipate, recommend, and implement strategies to sustain or improve a high-quality employee experience within a demanding and complex business environment.
• Develop and maintain knowledge of arts and entertainment industry-specific business practices, employee skills, and working conditions.
• Manage salary, hourly, sporadic/variable and student employee business processes.
• Work with College of Fine Arts and central University HR contacts as needed.
• Manage special HR initiatives such as incentive plans, remote or flexible work arrangement, reorganizations and voluntary exit incentives when required.
• Generate periodic and ad hoc reports for leadership.
• Develop and document standardized unit-level processes for all aspects of HR.
• Maintain all tracking documentation as it relates to the employee lifecycle.
• Complete tasks with employees as they relate to the onboarding/separation checklists.
• Develop and maintain consistent onboarding practices for all employees.
• Manage calendar reminders to supervisors on introductory or new employee status.
• Check in with supervisors about new employee needs (computer, phones, workspace set-up).
• Connect with supervisors and employees to work through interpersonal, structural and workflow concerns.
• Create a positive workspace for current and future Texas Performing Arts’ employees.
• Support transactions in Workday related to recruitment.
• Support supervisors in best recruitment practices.
• Place advertisements for searches.
• Oversee Texas Performing Arts’ staff professional development program including internal, university, and outside learning opportunities.
• Coordinate workplace culture programs such as staff milestone celebrations, holiday activities, and other social activities.
• Coordinate with Texas Performing Arts’ staff supervisors to manage onboarding, separation, and off-boarding for all employees.
• Create business process transactions within Workday for these positions, initiating Background Check Authorizations and shepherding I-9 transactions.
• Administer the Building Access Control System, create lock and key authorizations, and initiate university driver training protocols.
• Track the progress of all HR processes within Texas Performing Arts.
• Assist staff with understanding proper timekeeping practices, manages access to electronic timesheets, and work with staff and supervisors.
• Liaison with central Records office for timesheet troubleshooting.
• Process On-Demand payments as needed.
• Manage timesheets regarding leaves of absences for Texas Performing Arts’ staff.
• Maintain/improve the confidential, centralized personnel file system for Texas Performing Arts’ employees according to university rules and record retention schedules.
• Audit and maintain Texas Performing Arts’ positions.
• Perform other related functions as assigned.

Preferred Qualifications

• Experience in a large organization, public institution, or higher education setting.
• Experience working with centralized HR services in a large or complex business environment.
• Experience working with student, part-time, contractor, and volunteer workforces.
• Familiarity with the arts and entertainment industry.
• Recruiting experience.
• University of Texas at Austin, Higher Education or State of Texas HR experience.
• Experience using Workday in an HR capacity.
• Relevant professional accreditation or credentials.