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Office Operations Manager
Company | Foley & Lardner LLP |
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Location | Houston, TX, USA |
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Salary | $124900 – $187300 |
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Type | Full-Time |
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Degrees | Bachelor’s |
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Experience Level | Senior |
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Requirements
- High School Diploma or GED required
- Bachelor’s degree in Business Administration or related field preferred
- Minimum of five (5) years of related business management, office administration, and/or human resources experience with direct supervision of staff required
- Must have a strong understanding of accounting/financial principles
- Previous law firm or professional service experience is required
- Effective problem solving with the ability to exercise sound judgment in decision making; discretion and respect for confidentiality
- Outstanding comprehension, communication, and interpersonal skills to communicate courteously and effectively with attorneys, professional staff, clients and vendors
- Strong follow up and follow through ability to gather information and meet deadlines
- Strong computer software skills and organizational/time management/prioritizing skills to master daily tasks and other responsibilities
Responsibilities
- Cultivate and maintain a productive office/work environment, and evaluate and allocate resources as needed
- Responsible for general management, problem solving, and dispute resolution; proactively addresses any and all issues raised on a day-to-day basis by attorneys, paraprofessionals, and business professionals
- Effectively manage local office business professional performance including annual performance review and merit process; provide ongoing guidance, coaching and counseling to ensure performance meets role expectations
- Coordinate with Human Resources as necessary to effectively and proactively address personnel concerns and issues
- Work in tandem with the Department Operating Officers and Director of Regional Administration & Operations (DAO) to oversee the incoming and departing attorney processes to include on-boarding, integration, and file transfers upon departure
- Attend partner meetings and facilitate communication of office/firm issues or initiatives
- In coordination with DAO, develop, update, and monitor office budgets, which includes budget variance analysis, expense control activities, and business professional overtime
- Manage local business professional staffing levels in accordance with firm standards
- Oversee incoming and departing business professional processes to include on-boarding and office integration
- Responsible for managing the Life Safety Plan and Emergency Response Team (ERT) for the office
- Responsible for building/premise management to include space allocation, office maintenance and repairs, and participate in office renovations/remodeling in coordination with national facilities department
- Participate in national initiatives as needed
- Perform other related duties as assigned
- Ability to travel to Austin office required
Preferred Qualifications
No preferred qualifications provided.