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Office Operations Manager

Office Operations Manager

CompanyFoley & Lardner LLP
LocationHouston, TX, USA
Salary$124900 – $187300
TypeFull-Time
DegreesBachelor’s
Experience LevelSenior

Requirements

  • High School Diploma or GED required
  • Bachelor’s degree in Business Administration or related field preferred
  • Minimum of five (5) years of related business management, office administration, and/or human resources experience with direct supervision of staff required
  • Must have a strong understanding of accounting/financial principles
  • Previous law firm or professional service experience is required
  • Effective problem solving with the ability to exercise sound judgment in decision making; discretion and respect for confidentiality
  • Outstanding comprehension, communication, and interpersonal skills to communicate courteously and effectively with attorneys, professional staff, clients and vendors
  • Strong follow up and follow through ability to gather information and meet deadlines
  • Strong computer software skills and organizational/time management/prioritizing skills to master daily tasks and other responsibilities

Responsibilities

  • Cultivate and maintain a productive office/work environment, and evaluate and allocate resources as needed
  • Responsible for general management, problem solving, and dispute resolution; proactively addresses any and all issues raised on a day-to-day basis by attorneys, paraprofessionals, and business professionals
  • Effectively manage local office business professional performance including annual performance review and merit process; provide ongoing guidance, coaching and counseling to ensure performance meets role expectations
  • Coordinate with Human Resources as necessary to effectively and proactively address personnel concerns and issues
  • Work in tandem with the Department Operating Officers and Director of Regional Administration & Operations (DAO) to oversee the incoming and departing attorney processes to include on-boarding, integration, and file transfers upon departure
  • Attend partner meetings and facilitate communication of office/firm issues or initiatives
  • In coordination with DAO, develop, update, and monitor office budgets, which includes budget variance analysis, expense control activities, and business professional overtime
  • Manage local business professional staffing levels in accordance with firm standards
  • Oversee incoming and departing business professional processes to include on-boarding and office integration
  • Responsible for managing the Life Safety Plan and Emergency Response Team (ERT) for the office
  • Responsible for building/premise management to include space allocation, office maintenance and repairs, and participate in office renovations/remodeling in coordination with national facilities department
  • Participate in national initiatives as needed
  • Perform other related duties as assigned
  • Ability to travel to Austin office required

Preferred Qualifications

    No preferred qualifications provided.