Facilities Coordinator

Facilities Coordinator

Requirements

• High school diploma or equivalent required
• Minimum 2 years of administrative support experience
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Experience with data entry and record keeping
• Demonstrated organizational skills and attention to detail
• Strong written and verbal communication abilities
• Basic understanding of accounting principles for invoice processing
• Ability to multitask and prioritize in a fast-paced environment
• Strong problem-solving skills

Responsibilities

• Creating and tracking work orders for facility maintenance and operations
• Coordinating with subcontractors and vendors on service requests
• Assisting management in problem resolution and decision making
• Generating and analyzing reports on open and closed work orders
• Maintaining organized files for work orders, proposals, and department documentation
• Creating and updating vendor files while verifying accuracy of submitted paperwork
• Training vendors on work order procedures and invoice collection processes
• Processing invoices with proper cost center coding
• Supporting facility inspection activities across the campus
• Assisting with process and procedure training for staff and vendors
• Additional administrative duties as assigned

Preferred Qualifications

• Experience in manufacturing, healthcare, or research environments
• Familiarity with work order management systems
• Knowledge of vendor management processes
• Experience with facilities maintenance operations
• Understanding of procurement and invoice processing workflows
• Previous experience in training or instructional roles
• Knowledge of medical or technical terminology
• Experience with reporting and data analysis
• Familiarity with quality control or compliance procedures