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Facilities Coordinator

Facilities Coordinator

CompanyJones Lang LaSalle (JLL)
LocationWaukesha, WI, USA
Salary$43680 – $52000
TypeFull-Time
Degrees
Experience LevelJunior, Mid Level

Requirements

  • High school diploma or equivalent required
  • Minimum 2 years of administrative support experience
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook)
  • Experience with data entry and record keeping
  • Demonstrated organizational skills and attention to detail
  • Strong written and verbal communication abilities
  • Basic understanding of accounting principles for invoice processing
  • Ability to multitask and prioritize in a fast-paced environment
  • Strong problem-solving skills

Responsibilities

  • Creating and tracking work orders for facility maintenance and operations
  • Coordinating with subcontractors and vendors on service requests
  • Assisting management in problem resolution and decision making
  • Generating and analyzing reports on open and closed work orders
  • Maintaining organized files for work orders, proposals, and department documentation
  • Creating and updating vendor files while verifying accuracy of submitted paperwork
  • Training vendors on work order procedures and invoice collection processes
  • Processing invoices with proper cost center coding
  • Supporting facility inspection activities across the campus
  • Assisting with process and procedure training for staff and vendors
  • Additional administrative duties as assigned

Preferred Qualifications

  • Experience in manufacturing, healthcare, or research environments
  • Familiarity with work order management systems
  • Knowledge of vendor management processes
  • Experience with facilities maintenance operations
  • Understanding of procurement and invoice processing workflows
  • Previous experience in training or instructional roles
  • Knowledge of medical or technical terminology
  • Experience with reporting and data analysis
  • Familiarity with quality control or compliance procedures