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Facilities Coordinator
Company | Jones Lang LaSalle (JLL) |
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Location | Waukesha, WI, USA |
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Salary | $43680 – $52000 |
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Type | Full-Time |
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Degrees | |
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Experience Level | Junior, Mid Level |
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Requirements
- High school diploma or equivalent required
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Experience with data entry and record keeping
- Demonstrated organizational skills and attention to detail
- Strong written and verbal communication abilities
- Basic understanding of accounting principles for invoice processing
- Ability to multitask and prioritize in a fast-paced environment
- Strong problem-solving skills
Responsibilities
- Creating and tracking work orders for facility maintenance and operations
- Coordinating with subcontractors and vendors on service requests
- Assisting management in problem resolution and decision making
- Generating and analyzing reports on open and closed work orders
- Maintaining organized files for work orders, proposals, and department documentation
- Creating and updating vendor files while verifying accuracy of submitted paperwork
- Training vendors on work order procedures and invoice collection processes
- Processing invoices with proper cost center coding
- Supporting facility inspection activities across the campus
- Assisting with process and procedure training for staff and vendors
- Additional administrative duties as assigned
Preferred Qualifications
- Experience in manufacturing, healthcare, or research environments
- Familiarity with work order management systems
- Knowledge of vendor management processes
- Experience with facilities maintenance operations
- Understanding of procurement and invoice processing workflows
- Previous experience in training or instructional roles
- Knowledge of medical or technical terminology
- Experience with reporting and data analysis
- Familiarity with quality control or compliance procedures