Administrative Assistant 2 / Administrative Assistant 3

High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role (for Administrative Assistant 2)
High school diploma or GED and 4 years of experience working in a customer support or administrative assistant role (for Administrative Assistant 3)
Proficiency with MS Office tools Outlook, PowerPoint, Excel and Word (ability to open and operate)
Ability to obtain and maintain DoD Secret Security Clearance within a reasonable period as determined by the company to meet business needs
Ability to lift 25+ lbs. daily (restocking printer paper for team)
Ability to multitask with competing priorities

Communicating with internal and external customers and executives, professionally representing the corporation and organization.
Performing normal office functions such as setting up and maintaining physical files
Screening calls, troubleshooting, provide solutions and transferring if necessary
Arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary
Collecting, organizing, and distributing mail for support team
Reviewing drafts and finished documents for appropriate grammatical and spelling usage
Proactively answering questions relating to office operations and established policies and procedures
Purchasing necessary supplies and maintaining inventory within allotted budget
Gathering, compiling and reporting on information relevant to supervisor’s assignment in a timely and accurate manner

Active DoD Secret Security Clearance
Experience working with travel agencies to coordinate itineraries for domestic and international travel
Concur Software experience (Travel/Expense Software Program)
Experience in planning, coordinating and overseeing catering for corporate meetings
Advanced experience in Microsoft Office (Word, PowerPoint, Outlook, Excel, and SharePoint)