Talent Acquisition Coordinator

Talent Acquisition Coordinator

Requirements

• 2+ years of experience in talent acquisition or human resources; prior work experience in the high-tech software industry preferred
• Completion of a post-secondary program in HR or a related field
• Knowledge of HR standards, best practices, and employment regulations
• Proficiency in working with an Applicant Tracking System (ATS), preferably Greenhouse, and advanced proficiency with MS Office Suite, particularly Outlook and Excel
• Demonstrated ability to build trust and establish positive relationships with employees at all levels within the organization
• Proven track record of handling responsibilities with discretion, using good judgment, and always maintaining confidentiality
• Exceptional attention to detail, with excellent written, verbal, and interpersonal communication skills
• Strong business acumen and effective time management skills, coupled with a proactive attitude towards learning
• Solid analytical and problem-solving abilities, enabling efficient decision-making in the recruitment processes
• Excellent organizational skills, including the ability to prioritize and handle multiple tasks under pressure while adapting to changing priorities
• Self-motivated and capable of working both independently and collaboratively within a team
• Flexibility and a demonstrated ability to take initiative in a dynamic work environment

Responsibilities

• Own and manage the interview request queue to ensure a smooth and efficient recruitment process for all candidates, minimizing delays
• Keep the Applicant Tracking System (ATS) up to date by maintaining job postings and applications, ensuring data accuracy and confidentiality
• Effectively communicate and ensure consistent adoption of the established Global Relay recruitment process across the organization
• Respond promptly and professionally to inquiries regarding recruitment procedures and processes, adhering to applicable guidelines, policies, and standards
• Represent Global Relay in a professional manner when interacting with both internal and external stakeholders, including recruitment agency partners
• Assist in conducting reference checks and overseeing the process, ensuring thorough evaluations of candidates are completed in a timely manner
• Conduct candidate phone screens and/or initial interviews, to evaluate communication skills and fit for the opportunity
• Collaborate with hiring managers to develop strong working relationships and understand their recruitment needs
• Collaborate with managers to develop compelling and articulate job postings that accurately reflect role requirements and attract top-tier candidates
• Monitor recruitment pipeline health for active openings, identifying potential bottlenecks or declining candidate flow and proposing tactical adjustments to maintain hiring momentum
• Assist in organizing and attending recruitment-related events such as company open houses, industry networking events, information sessions, and career fairs
• Drive Global Relay’s co-op/intern recruitment efforts, fostering relationships with educational institutions and coordinating the hiring process
• Maintain and administer the internal employee referral program and other initiatives to attract high-quality candidates
• Conduct routine audits of the candidate pipeline to ensure no candidate falls through the cracks
• Facilitate the offer process from initial extension through acceptance, coordinating with leadership on salary negotiations and ensuring competitive compensation packages
• Oversee new hire onboarding documentation; coordinate and facilitate new hire orientations
• Perform general administrative duties, including data entry, filing, and assisting with various HR projects as needed

Preferred Qualifications

• Prior work experience in the high-tech software industry preferred