Court Clerk Trainee – Office of Judicial Records – Criminal Division

Court Clerk Trainee – Office of Judicial Records – Criminal Division

Requirements

• Knowledge of general clerical processes and procedures.
• Knowledge of legal methods and procedures.
• Knowledge of legal terminology.
• Knowledge of the English language and spelling.
• Ability to learn Common Pleas Case Management System and Criminal Document Management System.
• Ability to learn the operations and procedures of Municipal Court and Common Pleas Court.
• Ability to prepare and process a substantial variety of legal documents.
• Ability to enter and retrieve data from computerized systems.
• Ability to maintain records and prepare reports.
• Ability to establish and maintain effective working relationships with judicial authorities, lawyers, associates, and the general public.

Responsibilities

• Reviews court records scheduled for hearings or trials for the presence of pertinent legal records and documents, including previous appeals, rulings, and notes of testimony; accesses the Common Pleas Case Management System (CPCMS) and the Criminal Document Management System (CDMS) to review the case file; generates trial sheets and distributes them to designated officials within the courtrooms.
• Records a complete and accurate narrative in CPCMS of all orders, rulings, and decisions for every matter before the Court, including continuance requests, bail petitions, pretrial motions, jury voir dire, trial dispositions, post-verdict motions, sentencings, post-sentence motions.
• Processes a variety of forms through CPCMS to implement the court’s rulings pertaining to commitments, discharges, bail, bond transfer, psychiatric examinations, presence of prisoners, appearances in court, payment of fines and/or costs, bench warrants and any other order of the court. Assures that the appropriate forms are generated, electronically signed, and automatically stored in CPCMS or scanned into CDMS and electronically notifies or distributes the documents to the appropriate justice partners to execute the Court’s Orders.
• Answers inquiries from court officials as to documents and information contained within case files through both CPCMS and CDMS; informs the judge of any new procedures that may impact the implementation of the court’s order; assures judge’s signature is present on appropriate orders and documents.
• Contacts representatives from other justice agencies to obtain pertinent information not contained in the file for specific cases.
• Performs related clerical work as required within the Office of Judicial Records including, but not limited to scanning documents into CDMS, filing old court records and responding to court related inquiries, in person, by telephone and via email.
• Performs related work as required.

Preferred Qualifications

• High school diploma or equivalent.
• Three (3) years of clerical experience.
• Any equivalent combination of experience and training determined to be acceptable by the First Judicial District of Pennsylvania.
• Successful completion of a criminal background investigation.
• Covid-19 vaccination recommended.
• Must work on site (not remote).