Executive Assistant I – Business Affairs

Executive Assistant I – Business Affairs

Requirements

• Previous secretarial or administrative background required.
• Finance and accounting knowledge
• Proficient MS Word and Excel.
• Ability to interact professionally with all levels of the company
• Must maintain current and accurate records, files, etc. and have general knowledge of standard filing procedures.
• Must be multi-task oriented in a fast-paced environment.
• Excellent written and verbal skills.
• Must have good grammatical skills.
• Must be able to prepare logs, reports, and such.
• Must be able to operate various office machines, such as the photocopying machine, fax, etc.
• Must be able to pay close attention to detail.
• Must be well organized.
• Must be able to communicate effectively.
• Must be able to set up and maintain accurate, up-to-date files and records.
• Must be able to handle confidential information.
• Must be able to work under constant deadlines.
• Must be able to handle phones.
• Must be able to maintain a professional attitude at all times.

Responsibilities

• Organizes, updates and maintains a WBTV library of deals, license fee information, audits, and financial reports for the purposes of audits, research, billing and other ad-hoc requests.
• Prepares WBTV Pilot and Series Sheets that provide detailed information of all necessary financial and deal related commitments for A-T-L deals, breakage, license fees, and back-end information.
• Inputs, updates and maintains data in the TDM CRM system for WBTV.
• Manages updating the development tracker report for use during the quarter close.
• Monitors development receivable in TDM CRM system to bill networks for script coverage, option payments, and development fees.
• Drafts billing memos and provides back-up documentation for Production Accounting to bill specific networks, researching payables in SAP and updating TDM CRM to record steps received and paid amounts for WBTV quarterly network billing.
• Maintains development receivable invoices and documentation electronically by respective network.
• Tracks billings and network payments for WBTV.
• Cross-checks pending billing memos with receivables report to determine if projects have been billed and pinpoint invoices that have not been created.
• Partners with Financial Administration by providing research on payments paid and received.
• Stays current with status reports, amendments to contracts, or any changes to deals.
• Assists when necessary, with any ad hoc reports or deadlines.
• Creates and maintains financial schedules, reports and charts, working extensively with Excel, SAP, Access and TDM programs.
• Updates the series charge-off chart.
• Manages the Business Affairs Box files.
• Provides administrative duties – answers telephones, screen, log and places phone calls; schedules appointment and meetings.
• Maintains files stored off-site at Iron Mountain and maintains accurate records managed outside the office.
• Performs other related duties as assigned.

Preferred Qualifications

• Previous studio television Legal and/or Business Affairs experience highly desirable.
• Some college strongly preferred.