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Insomniac – Talent Coordinator
| Company | Insomniac |
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| Location | Calabasas, CA, USA |
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| Salary | $22 – $26 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Junior |
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Requirements
- 1+ years of experience with project coordination and/or administration
- Experience as an assistant; entertainment industry preferred
- Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook
- Strong communication skills both verbal and written and must be able to actively and attentively listen
- Experience booking high volume travel in the US and Internationally
- Able to adapt quickly to national and international time zones/cultures
- Passion and knowledge of Electronic Dance Music is a must
- Must be motivated with an “Everything is possible” attitude
- Must be an active problem solver, instilled with a sense of urgency for projects large and small
- Must have clean criminal and driving record, current license, passport, and car insurance
Responsibilities
- Monitor and administer all performance contracts
- Ensure that timelines and milestones are followed and met
- Facilitate effective communication between the various talent agencies, talent department and insomniac counsel
- Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes
- Monitor, maintain and timely update all internal talent buying documents and grids
- Coordinate build and timely distribution of all yearly plans
- Coordinate monitoring of all yearly plan progress and facilitate data input
- Coordinate collating artist performance data
- Coordinate with various event ticket counts
- Coordinate information distribution to all agencies
- Coordinate data organization and management within Notion, Dropbox and other database platforms
- Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence
- Arranging complex and detailed travel plans, itineraries, and agendas
- Liaise with all international partners to help administer and control talent payments
- Execute other day to day tasks and special projects as assigned
- Train and provide support in onboarding team members, clients, vendors and partners when needed
- All other projects and initiatives as identified
Preferred Qualifications
- Experience as an assistant; entertainment industry preferred
