Contract Manager – Capital Construction

Contract Manager – Capital Construction

Requirements

• A Bachelor’s Degree in Business Administration, Finance or a related discipline is required.
• A minimum of five (5) years of contract management, audit, analyst, procurement, or finance experience is required.
• Effective communication skills (written and verbal) are required.
• Knowledge of HUD rules and regulations & practical application in the areas of Capital Construction Contract Management, design services and financial reporting practices and procedures is required.
• Proficiency in Microsoft Office with strong Excel and Word skills is required.
• Strong analytical and organizational skills are needed.

Responsibilities

• Manages or assists all phases of pre and post-award contract administration activities for (e.g., new procurements, Board of Commissioners approval requests, internal requests for contract amendments, contract exhibits, cost analysis and cost estimates, purchase requisition and payment, contract close-out and termination/corrective action memos), per local and federal guidelines.
• Collaborates with Capital Construction team to oversee agreements, vendor relationships, and contract compliance.
• Reviews invoices and assists with reconciliation of expenditures and accruals.
• Analyzes purchase order balances by keeping track of expenditures.
• Prepares requisitions and payment requests and submits to CHA finance team.
• Ensures contracts and related documents (e.g., price lists, fee forms, budgets, amendment requests, change orders, etc.) are received, archived, and well organized.
• Analyzes and reviews capital budgets by monitoring various financial reports, such as budget to actual trend reports.
• Develops and prepares recommendations necessary to resolve conflicts and problems with contractors who fail to fully meet the terms of their agreements with the Authority.
• Develops procedures for contract administration meets.
• Collaborates with staff to conduct or complete market research, cost estimates and cost analyses, develop statements of work and ensure contracts meet the needs of the project.
• Tracks contractor/partner corrective action plan progress; conducts follow up internal meetings and monitoring site visits, as needed to provide contractor/partner technical assistance to ensure implementation of the corrective action. Local travel to off-site locations is required.
• Manages and prioritizes multiple projects simultaneously and in a positive manner.
• This position occasionally requires working outside of CHA’s established hours of 8:00am – 5:00pm, Monday- Friday.
• This position may be asked to handle tasks outside of job description to meet broader goals of CHA and the Property & Asset Management division.
• Must have a valid driver’s license and be able to travel to project sites when required.

Preferred Qualifications

• Supervisory experience preferred but not required.
• Knowledge of HUD, Uniform Guidance and other regulations related to procurement development, contract administration and lease administration is preferred.