Project Administrator

Project Administrator

Requirements

• Follow oral and written instructions and communicate effectively with others in both oral and written form.
• Organize and prioritize work to meet deadlines.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Maintain an effective working relationship with clients, tenants, team members, exhibitors, patrons, and others encountered in the course of employment.
• Communicate effectively with a broad array of individuals from various professional backgrounds.
• Be familiar with principles and techniques of supervision, training, budget preparation and purchasing.
• Must be familiar with NFPA Safety & Fire Codes and all applicable OSHA standards and regulations.

Responsibilities

• Develop and implement facility programs and manage projects.
• Work with others to ensure they optimize the implementation process and oversee training approaches and content to drive adoption, shorten implementation times and grow learning.
• Manage and organize large amounts of data from multiple sources.
• Work with project partners ensuring all project requirements are met and facility rules, regulations and policies are adhered to.
• Create long and short-term plans, including setting targets for milestones and adhering to deadlines.
• Delegating tasks on projects to team members best suited for completion.
• Making effective decisions when presented with multiple options.
• Serve as a point of contact for teams when multiple teams are assigned to the same project to team actions remain in synergy.
• Communicate with the management team to keep the project aligned with their goals.
• Schedule projects around event business.
• Perform quality control on projects throughout development to maintain the standards expected.
• Adjust schedules and targets on the projects as needs or financing changes.
• Interact with all vendors to ensure adequate services and support.
• Works closely with subcontractors tasked with project duties.
• Support management implementation of effective safety policies for subcontractor safety.
• Assists in preparing annual operating and capital budgets for all related materials, equipment and supplies to ensure system reliability and full operation.
• Managing all project costs associated and ensuring budgets are met.

Preferred Qualifications

• Bachelor’s degree preferred and minimum (10) Years of project management experience or an equivalent combination of education and experience.
• Experience in venue management preferred.