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Chief of Staff/Senior Executive Business Partner – Founders Office
| Company | Fictiv |
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| Location | Oakland, CA, USA |
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| Salary | $160000 – $170000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Senior |
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Requirements
- BA/BS degree or equivalent work experience
- Minimum 5+ years of experience in a Chief of Staff, Senior Executive Business Partner, or similar strategic operations role
- Strong analytical, organizational, and problem-solving skills
- Exceptional communication, leadership, and stakeholder management abilities
- Proven ability to manage multiple high-priority initiatives in a dynamic environment
Responsibilities
- Provide comprehensive administrative and strategic support to the Co-Founder/CEO; management of email, complex calendars and meeting schedules
- Plan and arrange travel accommodations for both business and personal trips, handling frequently changing itineraries; travel with the Co-Founder/CEO on high-priority business trips, supporting key meetings and engagements
- Coordinate Executive Leadership Team meetings and board meetings – maintain agendas, notes and action items
- Support internal communication efforts, ensuring transparency and alignment across teams
- Anticipate the needs of the Co-Founder/CEO and the organization; oversee special projects and organize/coordinate executive outreach and external relations efforts
- Lead or support strategic initiatives and projects that span across the organization or involve multiple departments and functions
- Manage confidential projects, ensuring the highest level of discretion and professionalism
- Maintain and update critical documentation, including spreadsheets, expense reports, and travel itineraries, ensuring accuracy, organization, and timely submission
- Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars, etc.
Preferred Qualifications
- Strong analytical, organizational, and problem-solving skills
- Exceptional communication, leadership, and stakeholder management abilities
- ‘No job is too big or too small’ mentality, with a proven ability to adapt quickly to changing priorities and competing demands
- Flexibility to occasionally work outside of standard business hours and accommodate last minute requests
- Hard Working Team Player
- Relationship Builder
- Integrity, Discretion, & Excellent Judgement
