Fleet Administrator Supv

Fleet Administrator Supv

Requirements

• Ability to analyze the effectiveness of shop operations; to analyze problems and provide solutions.
• Ability to assess staffing needs.
• Ability to develop and manage budgets.
• Ability to gather and analyze data and create reports.
• Ability to supervise staff, programs and budgets.
• Ability to understand and interpret equipment specifications and the relevance of individual equipment types for the overall fleet.
• Considerable knowledge of the functional requirements and capabilities of various types of heavy duty and repair shop equipment.
• Knowledge of equipment procurement and inventory procedures and practices.
• Knowledge of equipment repair practices.
• Knowledge of equipment safety and accident prevention strategies.
• Skill in the use of computers and software applications.

Responsibilities

• Serve as the Operations Manager for the district-wide equipment program.
• Responsible for band disposal of rental and non-rental equipment.
• Supervise, guide and coach staff.
• Resolve technical and administrative problems.
• Develop district equipment policies and procedures.
• Oversee processes to meet end user equipment needs through acquisition and, or rental and leasing contracts.
• Manage staffing levels and assignments, productivity monitoring and workload planning.
• Assist in research and development of equipment section overhead budget and monitor expenditures.
• Ensure data quality in information management systems.
• Develop, interpret, and apply fleet management and VDOT equipment policies.
• Support fuel inventory program by managing fuel station requirements.
• Ensure environmental compliance as it relates to shop operations and fuel inventory, storage, and dispensing.
• Responsible for SARA III reports.
• Manage equipment acquisition and disposal programs.
• Monitor new equipment budgeting, procurement and final disposition.
• Manage equipment availability for district-wide emergency operations.
• Monitor equipment needs and deploy equipment to meet those needs.
• Determine most cost-effective and efficient method to meet district equipment needs.
• Develop and manage equipment contracts.
• Authorize contract use and assess effectiveness.
• Determine user needs and best way to meet those needs, e.g. internal vs rental.
• Develop equipment and modification specifications to meet district specific needs.
• Manage procurement process and work with vendors to resolve issues.
• Manage equipment replacement budget.
• Prepare equipment requests annually based on district priorities and allocated budget.
• Work closely with district and residency staff to develop and document equipment justifications.
• Evaluate equipment requests and inspect equipment to assure replacement guidelines are met.
• Direct the day-to-day operations of the equipment fleet and may assist with the operations of district-wide equipment repair shops.
• Order, receive and assign equipment and dispose of rental and non-rental equipment.
• Assist in the development of district equipment policies and guidelines.
• Oversee processes to meet end users’ equipment needs through acquisition and, or rental and leasing contracts.
• May assist in monitoring productivity and performance to ensure preventive maintenance is performed on schedule and repairs are completed using the most effective and cost-efficient manner.
• Ensure utilization guidelines are met.
• Formulate equipment retention and assignment decisions.
• Manage implementation of utilization review process.
• Manage equipment surplus process and prepare equipment for sale process to include completion of DGS surplus documentation.

Preferred Qualifications

• A combination of training, experience, or education in Mechanical Engineering, Business Administration, or related field desired.
• Certified Professional Fleet Manager desired.
• Experience developing equipment specifications and overseeing equipment rental and leasing contracts.
• Experience in fleet management and equipment operations, as well as supervision of staff and programs.