Senior Administrator – Studio Business Operations

Senior Administrator – Studio Business Operations

Requirements

• 5+ years of relevant administrative, operational, or project coordination experience, preferably in an entertainment, media, or creative business environment.
• Previous experience with building presentation slides, managing databases, and interpreting contracts.
• Self-starter with a strong desire to learn, develop, and grow.
• Excellent written and oral communications skills.
• Interest in and appreciation of animation is a must.

Responsibilities

• Schedules meetings, manages calendars, and coordinates logistics for Studio Business Operations leadership and team members.
• Organizes meetings across departments and ensures all necessary prep materials are distributed.
• Documents and distributes meeting notes, including key discussion points, action items, and deadlines.
• Provides admin support for special projects and assists in planning internal events or BU activities.
• Assists with internal communications efforts.
• Inputs, updates, and maintains studio databases in Smartsheet, Excel, and other databases, with show data, delivery timelines, deal/agreement notes, and other key fields.
• Helps ensure trackers are kept in sync with internal/external databases by setting up or monitoring Smartsheet automations (e.g., DataMesh).
• Supports the compilation and formatting of weekly and monthly business unit reports.
• Maintains organized shared drives and file structures for the Studio Business Operations team; regularly checks for naming consistency and outdated files.
• Assists in the preparation of presentations by gathering data, organizing content, and formatting slides.
• Helps conduct research on industry trends or internal performance data, and summarize findings.
• Tracks deliverables, dates, and milestones across select studio initiatives; flag upcoming deadlines or required follow-ups to the team.
• Supports processes tied to music releases and other commercial projects.
• Supports the maintenance of team processes, tools, forms, templates, and trackers that help run the day-to-day operations across creative and business functions.
• Assists in rolling out updates to tools and templates by coordinating with stakeholders and sharing updated materials.
• Documents updates to processes and distribute clear, easy-to-follow instructions or reference materials to internal teams.

Preferred Qualifications

• Be organized, collaborative, flexible, attentive, detail-oriented and eager to learn.
• Be able to manage multiple priorities to work effectively across both creative and strategy finance teams.
• Ability to take regular feedback and direction.
• Ability to handle sensitive information with discretion and professionalism.
• Be team oriented. Have a positive attitude!