People & Culture Coordinator

People & Culture Coordinator

Requirements

• 1–3 years of experience in HR support, onboarding, operations, or coordination roles
• Excellent organizational and time management skills, with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and maintain confidentiality in a dynamic, high-growth environment
• Proficiency in Microsoft Office Suite and familiarity with HR systems (e.g., Workday, DocuSign, Asana, SharePoint) is a plus

Responsibilities

• Coordinate preboarding and onboarding logistics, including equipment shipping, IT access, scheduling, welcome communications, and Day One preparation
• Track onboarding progress and ensure completion of key milestones (e.g., I-9 verification, orientation, compliance training)
• Partner with HR, IT, and Office Operations teams to deliver a seamless onboarding experience across North America
• Maintain onboarding documentation and support digital file organization in accordance with company policies
• Provide scheduling and document coordination for HR Business Partners, Employee Relations, and Onboarding leadership
• Support documentation and process steps related to offboarding, return-to-work, termination logistics, and employee transitions
• Maintain shared task trackers and follow up on outstanding HR lifecycle action items
• Help manage the team’s calendar of employee events, HR process deadlines, and onboarding milestones
• Run and maintain routine reports from systems including Workday and third-party platforms (e.g., background checks, onboarding dashboards)
• Conduct periodic data audits and help ensure consistency across employee records
• Support the preparation of materials for HR reporting and internal communications
• Draft and maintain onboarding templates, email communications, process guides, and checklists
• Organize and maintain HR documentation libraries and internal team resources
• Evaluate and propose opportunities for automation of manual processes
• Track logistics, timelines, and documents related to visa or relocation cases
• Schedule legal or vendor coordination calls and assist with document organization and internal tracking
• Provide planning and logistics support for onboarding sessions, employee engagement initiatives, and HR events
• Coordinate invites, RSVPs, materials, and post-event surveys or feedback requests
• Additional duties as assigned by Management

Preferred Qualifications

• Prior experience in a fast-paced, matrixed, or global organization is preferred
• Travel required is expected to be up to 5% but may increase over time as the business evolves