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Executive Assistant
| Company | FICO |
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| Location | Bozeman, MT, USA |
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| Salary | $70000 – $110000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Junior, Mid Level |
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Requirements
- An undergraduate degree (AA or BA), preferably in office administration, marketing/communications, or business.
- Proven experience providing administrative and project support to executive-level leaders.
- Excellent written and verbal communication skills with the ability to compose or manage non-routine, often highly confidential and time-sensitive correspondence.
- Strong team-orientation, interpersonal and relationship building skills coupled with the ability to interface with globally distributed executives, Board members, clients and vendors in a highly professional manner.
- Strong detail orientation and organizational skills coupled with the ability to prioritize competing demands and multi-task.
- Proven working knowledge of Microsoft Office software applications including Outlook, Word, Excel and PowerPoint. Experience using an Apple MAC a plus.
- Ability to gather and analyze information from a variety of sources and to compile it into presentation formats.
- Self-motivated with strong initiative skills – addresses opportunities and needs proactively.
Responsibilities
- Engages in both independent and collaborative problem solving and decision-making in a complex, changing environment to effectively address a wide range of executive support needs.
- Manages on-line calendars and schedules a high volume of meetings involving internal and external participants.
- Receives inbound calls and inquiries, priorities content and escalates information as appropriate.
- Coordinates the online booking of global travel itineraries and all related logistics.
- Oversees scheduling, agenda preparation, gathering and distribution of discussion materials and all logistical considerations for periodic executive team, Board, client, investor, and employee meetings.
- Prepares and edits presentations using a variety of software applications.
- Interacts directly with Board members to coordinate logistics, answer questions, etc.
- Drafts and handles confidential and time-sensitive executive correspondence.
- Establishes and leverages highly effective working relationships with executives, co-workers and functional leaders throughout the organization.
- Coordinates global travel logistics involving both commercial and private air travel while effectively completing expense reimbursement workflows.
- Maintain files and records in an orderly manner.
Preferred Qualifications
- Experience using an Apple MAC a plus.
