Executive Assistant
| Company | Westlake |
|---|---|
| Location | Houston, TX, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Expert or higher |
Requirements
- Strong background in executive support
- Excellent organizational and time management skills
- Attention to detail
- Ability to demonstrate integrity, discretion, and a high level of professionalism
- Critical thinking and anticipation of needs
- HS Education required, bachelor’s degree strongly preferred
- Minimum 10 to 12+ years of professional experience supporting senior management in an administrative capacity, ideally in the chemical, manufacturing or related industry
- Effective written and oral communication skills with strong attention to detail
- Exceptional organizational skills with meticulous attention to detail
- Tech-savvy, including proficiency with a variety of complex office automation tools and software, including proficiency in PowerPoint, Excel, Word, and SharePoint
- Knowledge and familiarity with AI tools such as ChatGPT and Microsoft Copilot
- Experience with heavy calendar management and domestic/international travel coordination
- Demonstrated ability to interface with technical manufacturing personnel and high-profile executives
- Proven track record of handling sensitive information with complete confidentiality
- Ability to work independently and exercise sound judgment in ambiguous situations
- Ability to keep the executive on track/remind him to get to meetings on time
- Collaborative, team-player mentality
Responsibilities
- Manage calendars, including scheduling meetings, appointments, and travel arrangements
- Serve as a gatekeeper, screening and prioritizing incoming communications and requests
- Coordinate communication with internal leaders, board members and external stakeholders
- Prepare purchase requisitions, travel arrangements and expense reports
- Consolidate and prepare information and presentations with great attention to detail
- Proficient in preparing and amending PowerPoint presentations and excel reports including board presentations and strategy documents
- Coordinate logistics for meetings/events including room set up, meal arrangements, agenda preparation, minute-taking, and follow-up on action items
- Maintain professionalism and handle confidential and sensitive information with unwavering discretion
- Work collaboratively with other Executive/Administrative Assistants to coordinate calendars with executives and team members from other departments
- Ensure excellence in complex meeting/event preparation, including AV setup, room scheduling, and telepresence events
Preferred Qualifications
- Self-starter with the ability to anticipate needs, resolve challenges, and think critically in a fast-paced environment
- Dynamic, adaptable and excited by new challenges
- Willingness to stay connected