Clerical Assistant

Clerical Assistant

Requirements

• High school diploma, college degree preferred.
• At least one year experience working in a paperless legal environment.
• Strong written and verbal communication skills
• Must have experience with various forms of document management technology (i.e., Adobe, Nuance or eCopy software), including online document repositories or managed file transfer sites (e.g., Dropbox or Box.com).
• Proficiency with the Microsoft Office Suite, specifically, Outlook, Word and Excel, as well as .pdf software.
• Basic knowledge of legal terminology and litigation will be helpful.
• Strong multi-tasking, organizational and time management skills
• Ability to work with confidential/sensitive information and use diplomacy in written/verbal communication with internal/external clients.
• Ability to effectively manage multiple projects, use independent judgment in a fast paced and high volume environment.
• Demonstrated efficiency, productivity, and attention to detail, strong organizational skills and accuracy.
• Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities.

Responsibilities

• Monitoring e-faxes and electronic service mailbox
• Maintaining and organizing electronic and physical legal files
• Ordering and uploading documents
• Burning and sending confidential information and records to CDs, USBs, or through a managed file transfer (MFT site)
• Uploading emails and documents to paperless document management system
• Printing and packaging documents to be sent through US Mail or UPS
• Answering the office general phone.

Preferred Qualifications

No preferred qualifications provided.