Executive Business Partner

Executive Business Partner

Requirements

• A minimum of 10 years of progressive, relevant experience (e.g., administration, business support, executive or administrative assistant).
• Previous experience supporting a senior executive; ideally, more than one at a time.
• Previous experience in event/team meeting planning.
• Strong stakeholder management, communication, organizational, and proactive problem-solving skills.
• Proficiency in common administrative and productivity tools, including Google Workspace and Concur.

Responsibilities

• Facilitate seamless information flow by communicating updates to leaders’ teams, organizing meetings (agendas, minutes, action items), and coordinating team events/offsites.
• Facilitate the process for signatures and be familiar with the authorized signatory processes, including the Company’s delegation of authority policies.
• Partner with the teams to organize and assist in the preparation of deliverables, including board and audit committee materials.
• Partner with Leaders to ensure and facilitate/deliver the Ethics Moments in a timely manner.
• Support local / office services, including stocking the kitchen, being on-site for office vendors or visitors, and working with other ABPs and EBPs to ensure coverage.
• Proactively manage leaders’ complex calendars with meticulous attention to detail, ensuring each leader has agendas and pre-reads, while also making informed decisions on their behalf regarding scheduling conflicts and prioritizing commitments.
• Develop and maintain team calendars.
• Book and manage end-to-end travel arrangements for Leaders and other team members (as needed) through the Company’s internal travel team, including itineraries, visas, and necessary assistance.
• Prepare and submit accurate expense claims in Concur on behalf of Leaders and other team members (as needed), and review/approve/decline direct reports’ claims, providing guidance and coaching as needed, in accordance with the Company’s Travel & Expense policy.
• Process invoices (in Concur) in a timely and efficient manner on behalf of the team(s).

Preferred Qualifications

• Previous experience preparing materials for the Board is preferred.
• Required to work on-site 2 days per week, with flexibility to travel to the NY office on an as-needed basis.
• Available to offer support outside of normal business hours and travel internationally, as required.