Executive Assistant

Bachelor’s Degree in Office Administration, similar field, or equivalent experience is preferred.
4+ years of experience in an administrative, organizational, or other meticulous function, as an Office Manager or Executive Assistant.
Strong organizational and project management skills.
Highly organized, energetic and a fast learner.
Experience maintaining confidential information.
Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking.
Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools.
Experience with Outlook calendaring is required.
Excellent communication and interpersonal abilities.

Provide daily management and administrative support for the Executive Team.
Use discretion, judgment, and organizational knowledge to facilitate the executive’s activities and manage confidential information.
Coordinate and manage executive travel arrangements, including booking flights, hotels, and ground transportation.
Manage executive schedules and calendars, ensuring efficient time management and prioritization of tasks.
Manage conference room bookings, including meal ordering when appropriate.
Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms.
Plan and coordinate virtual and in person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.
Prepare and process expense reports for the executive team.
Manage projects independently, requiring discretion and decision-making without close supervision.
Build and coordinate reports, charts, budgets, and other presentation materials for the executive team.
Summarize, prioritize, and research information in a concise and usable format for executive review.
Project a positive, confident attitude with strong customer service skills.
Collaborate with a wide range of internal and external stakeholders, from the Board of Directors to various department teams.
Provide access and support for visitors and customers, ensuring a positive experience.