Assistant to the Director

Assistant to the Director

Requirements

• A Bachelor’s degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Experience providing executive-level support and high-quality service for a diverse group of constituents.
• Excellent computing skills for preparation of correspondence, reports, and presentations.
• Experience in creating outreach and communication materials (web sites, brochures, social media content).
• Ability to communicate effectively both orally and in writing.
• Strong organizational skills and attention to detail.
• Experience in preparing for and planning meetings and special events.
• Previous professional experience applicable to the needs of this position.

Responsibilities

• Provide administrative management and support and operational coordination for the Director.
• Lead marketing and communication activities, including outreach and event planning.
• Act as an ‘office manager’ for the ISP Director in providing administrative management and support.
• Manage the collection of metrics required at an organizational level for use in reports and presentations.
• Serve as a liaison for various Institute constituencies, including the preparation of materials required for a wide range of meetings and activities.

Preferred Qualifications

• Demonstrated knowledge of University operations, policies, and procedures.
• Previous experience in a scientific or technical organization.
• Experience in graphic design.
• Experience making travel arrangements, coordinating schedules and preparing itineraries.
• Experience in fiscal activities, such as tracking budgets and preparing expense reports.