Operations Coordinator

Operations Coordinator

Requirements

• Highly organized
• Detail-oriented
• Ability to thrive in a fast-paced environment

Responsibilities

• Assist leadership with communications around scheduling and job execution, ensuring efficiency and effectiveness.
• Track and pull required permits, as needed for successful, compliant transport.
• Create and maintain reporting on permit completion, licenses, tags, etc. to ensure consistent compliance.
• Ensure consistent compliance with fleet in terms of proof of insurance, registrations, tags, fuel cards in appropriate vehicles, GPS and camera systems in place and functional, etc.
• Ensure daily job sheets and vehicle inspection reports are completed by the team, reviewing for completion and accuracy, photo requirements, items that need to be communicated to other teams, etc., communicating back necessary feedback to leadership.
• Ensure signage and postings are up-to-date and accurate in and for the building.
• Ensure technologies are functional for the office and team members, and troubleshoot with offsite Tech teams, when necessary.
• Partner with leadership to help ensure payroll accuracy for weekly processing.
• Partner with recruiting and HR team to assist with interview scheduling, onboarding, etc. for new hires.
• Partner with Safety and location leadership for collection and completion of driver qualification processes for new and existing team members.
• Assist with policy, compliance, and training sign-offs for team members.
• Ensure new team members have appropriate PPE, uniforms, boots, etc. necessary to begin work and other orientation steps, as needed and requested.
• Assist in managing the training program documents for the team, delivering updates to leadership, as needed.
• Review inventory of required supplies and materials weekly, making educated determinations from the schedule to pre-order appropriate materials and supplies while maintaining a necessary stock amount, as assigned by leadership.
• Assist with vendor set-ups to ensure direct billing for vendors with offsite Accounting team. Assist with the completion of expense reports, invoice and billing collection, etc. for non-vendor location purchases.
• Look for and propose opportunities to leadership for vendors with frequent usage.
• Review and update all equipment and vehicle maintenance records monthly, reporting back findings and updates to leadership.
• Schedule necessary preventative maintenance and repairs in a timely fashion and as approved by leadership.
• Ensure maintenance records are maintained and updated proactively, as completed.
• Build relationships with local maintenance and repair shops to ensure best coverage and support, when needed.

Preferred Qualifications

No preferred qualifications provided.