Administrative Assistant
| Company | Plains All American Pipeline |
|---|---|
| Location | Stillwater, OK, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Junior, Mid Level |
Requirements
- Certificate in Office Administration or equivalent business diploma preferred
- 2–4 years’ administrative experience preferred
- Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, PowerPoint
- Self-starter with a strong sense of urgency and responsibility
- Able to work with minimal supervision
- Excellent written and verbal communication skills
- Oil and gas industry experience preferred
- Able to contribute to and thrive in a busy team environment
- Excellent organizational and time management skills
- Demonstrate initiative and strong work ethic
- Permanent residency within 50 miles of the Cushing office
- Compliance with the company’s Drug and Alcohol Policy including pre-employment testing
- Valid driver’s license with a clean abstract
- Cleared criminal history (background) and satisfactory reference checks.
Responsibilities
- Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by the Corporate Office and/or Managers and Supervisors
- Order equipment and supplies as needed
- Receive and process correspondence going in and out of the office
- Code and process invoices in the company bill-paying system
- Organize and maintain all filing of correspondence, reporting and inspections
- Maintain handbooks and procedures regarding safety and regulations and assist the Manager with compliance assurance
- Ensure all timesheets are completed and reported accurately according to Company policy
- Serve as receptionist when needed and handle and/or route incoming telephone calls
- Schedule employee training and assist with travel details for employees
- Perform various duties to maintain the Company’s building, facilities and equipment appearance as neat and orderly
- Provide assistance with any other tasks assigned.
Preferred Qualifications
- Certificate in Office Administration or equivalent business diploma preferred
- 2–4 years’ administrative experience preferred
- Oil and gas industry experience preferred