Grant Contract Administrator

Grant Contract Administrator

Requirements

• One year of experience in the preparation, writing, and negotiation of contract documents and/or experience managing and developing federal, state, or private grant proposals
• Bachelor’s degree in business administration, public administration, public health, social sciences, or a related field
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications

Responsibilities

• Ensure all grants, grant-related contracts, and other grant-related agreements within the Public Health Department are processed correctly and in a timely manner according to established procedures
• Ensure all aforementioned documents are processed in compliance with applicable rules and regulations (e.g., federal regulations, OMB circulars, state statutes, County policies, and the Maricopa County Procurement Code)
• Develop and maintain grant and contract documentation, including preparing required forms and performing financial system transactions for agreement establishment, renewal, and close-out
• Participate in grant-related contract negotiations and communicate with internal and external stakeholders
• Meet monthly with assigned Public Health programs
• Collaborate with internal program staff, other County departments, and external partners to draft and review documents submitted to the Hyland System for Board of Supervisors approval. These may include IGAs, MOUs, PAs, BAAs, AAs, IDAs, and NOAs
• Provide technical assistance and training to internal and external teams regarding the grant application process and proposal development
• Research and share potential funding opportunities with program staff and leadership
• Work with the department’s Finance Office to confirm all program expenditures are accurate, allowable, and within budget
• Prepare and submit grant-related forms as required by funding agencies
• Support audit preparation and respond to information requests from internal and external auditors
• Present project status or documentation to Administrators up to 5–6 levels above this position on a regular basis

Preferred Qualifications

• Master’s degree in business administration, public administration, public health, social sciences, or a related field
• Two or more years of experience in the preparation, writing, and negotiation of contract documents and/or experience managing and developing federal, state, or private grant proposals
• Experience working with the following Maricopa County systems: Board of Supervisor’s Agenda Management System (Hyland), Advantage Financial System, OnBase, and Business Objects
• Experience uploading/reporting in grants.gov, sam.gov, fsrs.gov, NACCHO, HRSA EHB, ELCCamp, GrantSolutions