Workplace Operations Coordinator

Workplace Operations Coordinator

Requirements

• High school diploma or equivalent required; associate degree or some college coursework preferred.
• 2+ years of administrative support, office coordination, or executive assistant support experience in a professional setting.
• Proficiency with Microsoft Office Suite, especially Outlook and Excel; able to create and maintain basic tracking sheets or reports.

Responsibilities

• Greet and assist employees, guests, and vendors with professionalism and warmth.
• Manage visitor check-ins, building access, and adherence to security protocols.
• Maintain inventory and ordering of office and kitchen supplies, ensuring items are well-stocked and organized.
• Coordinate with vendors for deliveries, restocking, and equipment servicing.
• Monitor cleanliness and upkeep of common areas, reporting any maintenance issues as needed.
• Support planning and execution of office events, holiday celebrations, employee appreciation activities, and team gatherings.
• Assist in setup, breakdown, and logistics for events in collaboration with the Manager, Workplace Operations.
• Provide creative input to enhance the in-office employee experience.
• Assist with printing, shipping, scanning, and other day-to-day office support needs.
• Help coordinate seating assignments and onboarding desk setup in partnership with IT and People Experience teams.
• Support internal communications by advertising office activities and events in advance.
• Log and monitor service tickets for office repairs or IT/facilities needs.
• Ensure the office remains clean, functional, and organized on a daily basis.
• Help track and manage building badges, meeting room supplies, and other office assets.
• Provide temporary executive assistant (EA) support during peak periods, EA absences, or coverage needs.
• Assist executives with calendar management, travel coordination, meeting scheduling, and expense reporting, as needed.
• Ensure high attention to detail, discretion, and confidentiality in handling sensitive information.
• Support the preparation of presentation materials, meeting agendas, and follow-up communications.
• Maintain a proactive and service-oriented approach when supporting senior leaders and their teams.
• Issue and track employee badges, temporary access cards, and replacement requests.
• Support parking assignment updates and maintain accurate records of employee parking status.
• Assist with coordination between employees and property management for parking or access needs.

Preferred Qualifications

• Friendly, helpful demeanor with strong customer service orientation.
• Highly organized and detail-oriented; able to manage multiple tasks in a fast-paced environment.
• Comfortable taking initiative and jumping in to help wherever needed, including stepping into light EA duties.
• Ability to handle confidential information with discretion and professionalism.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience with office equipment (printers, phones, badge systems) and familiarity with visitor or facilities tools is helpful.