Logistics Assistant

Logistics Assistant

Requirements

• Ability to obtain and apply established policies, procedures, and guidelines to routine situations.
• Basic knowledge of Sponsor and IC logistics and/or administrative support processes and procedures related to area of assignment.
• Basic knowledge of Sponsor and IC structure, regulations, policies and protocols related to area of assignment.
• Basic knowledge of assignment-specific internal logistical support applications.
• Ability to develop and apply strong customer service skills sufficient to support customer relations and respond to customers’ questions and/or concerns.
• Basic knowledge of Microsoft Office Suite applications (Power Point, Word, Outlook, Excel).
• Ability to communicate in a clear and concise manner both oral and written.
• Planning and organizational skills to systematically organize, track, and complete work activities.
• Interpersonal skills to collaborate on work activities, gather task information and requirements from customers.
• Time management skills to meet and adapt to changing requirements and priorities.
• Ability to establish, maintain, and leverage contacts and professional relationships to network and liaise across the Sponsor and/or IC.
• Ability to be discreet and maintain confidentiality.

Responsibilities

• Order supplies, maintain inventory, issue equipment, provide basic trouble-shooting and arrange for equipment repairs. Oversee and account for inventory.
• Open, sort and distribute incoming mail, newspapers, faxes or other documents. Track and monitor status of incoming and outgoing cable traffic.
• With guidance, review work against checklists process/program documentation for accuracy and completeness.
• With guidance, adhere to Sponsor and/or Intelligence Community (IC) regulations, policies, and procedures to ensure all activities are in compliance. Seek guidance on acceptable deviations and adapt activities as appropriate.
• Assist with planning, scheduling, organizing meetings, conferences and off-sites; may participate in meetings and events and serve as a recorder if needed.
• Draft routine documents from templates for Sponsor review; assimilate basic information into final products.
• Under direct supervision, assist with office move activities.
• Maintain and archive office files and/or databases using pre-existing protocols. Maintain and organize existing relevant reference materials and working files for easy retrieval.
• Under direct supervision, initiate and monitor check-in/out procedures for personnel, including submitting access requests for user accounts.
• Create and submit travel, training and POV vouchers.
• Pass and receive clearances; prepare visitor requests and access lists serve as vault custodian.
• Prepare summary and/or status reports for government review.
• Conduct basic research, retrieve and coordinate routine data and information from multiple sources.
• Greet and/or escort all office visitors if serving in a front-facing, customer-service type of environment.
• Other duties as assigned.

Preferred Qualifications

• Preferred: Associates Degree