Contract Close-out Administrator

Contract Close-out Administrator

Requirements

• Minimum three (3) years of Contract Closeout experience including complex cost and fixed price contracts
• BA/BS degree (Six (6) years of directly related experience may be substituted for the educational requirements)

Responsibilities

• Coordinate with the Defense Finance and Accounting Service (DFAS) and other paying activities to obtain payment histories of invoices and/or vouchers and validate status of payments/invoices through various other information systems
• Coordinate with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA), if applicable to verify audit status, and/or final project acceptance by the Government
• Request and obtain missing documentation required for closeout, follow up with information requests from internal/external customers, and assist with inquiries regarding contract closeouts
• Prepare closeout documents, including inputting de-obligations into the contract writing system, preparing draft DD Form 1594s, release of claims, memos for record, and any other documentation deemed necessary for Contracting Officer (CO) approval
• Coordinate with the CO, Contracting Officer Representative (COR) and appropriate business/vendor to obtain required information and signatures
• Take inventory and physically account for all close-out files, pending close-out and closed out files in retention
• Maintain an inventory identifying the date file is received into close-out, and file location and provide the Government a complete inventory report identifying the contract number, number of folders associated with contract, and file location
• Input accurate details into the Contract Closeout SharePoint Tracking System
• Assist with review of audit findings from DCAA and assist with research to support the CO’s final determination, preparing draft responses, and correspondence for CO approval
• Maintain a tracking list of all contract close-out, identifying the total number of close-out, pending close-out, and close out in retention
• Place files ready for staging in properly secured designated location and labeled boxes for transport to the storage facilities in the local area
• Inventory, track, and maintain a report of contracts in retention at the warehouse and ready to be destroyed in accordance with FAR close out retention periods
• Prepare files ready for destruction in properly secured and labeled boxes for transport to the shred/burn facilities in the local area and input the updated inventory items in the SharePoint Warehouse Inventory Tracking system

Preferred Qualifications

• Master’s degree
• Completed/adjudicated Tier 1 background check (NACI)