Graduate Studies Assistant Dean of Advisement

Graduate Studies Assistant Dean of Advisement

Requirements

• Graduate degree (master’s, professional, or doctorate)
• 5+ years of experience in graduate student advisement management or similar university-based positions
• Writing and communication – required
• Public relations – required
• Handling confidential information – required
• Organization and prioritization – required
• Understanding of the nature and quality indicators of graduate education – required
• Research and assessment – required

Responsibilities

• Actively lead the creation and implementation of all policy, procedures, and processes for graduate programs in the context of advisement
• Identify potential issues relating to departmental operations regarding advisement processes / policies
• Lead and assist in the interpretation of and adherence to University and department policies and procedures
• Assist programs and students in understanding University and college policies related to academics, conduct, petitions, accommodations, transfers, absences, withdrawal, dismissal, readmission, and other graduate student matters
• Oversee the electronic thesis and dissertation (ETD) approval process
• Direct the bi-annual graduate student evaluation process
• Lead, oversee, and approve all department requests for the official graduation clearance of enrolled graduate students
• Manage the implementation of advisement for new graduate programs
• Provide project management for relevant curriculum additions, deletions, and changes
• Oversee adherence to both University and Graduate Studies policies and procedures with regards to advisement issues
• Collaborate with OIT to develop, maintain, manage, and innovate in advisement technologies and platforms
• Determine and utilize the most effective delivery tools for campus-wide dissemination of advisement information and training
• Assure quality of written communication and published materials
• Attend professional development training and conferences
• Provide daily leadership and advisement to colleges, graduate departments, graduate programs, faculty, and staff regarding compliance with the established University graduate student advisement policy and procedures
• Collaborate with International Student Services, enrolled graduate students, and graduate programs to ensure federal compliance with established international student regulations at the graduate level
• Collaborate with the BYU Office of Belonging to drive and promote belonging among the BYU community and particularly among BYU graduate students
• Develop and implement both strategies and tactics to promote a positive image of all graduate programs and of the University
• Represent BYU Graduate Studies with the University at large and on appropriate committees
• Manage, train, develop, and mentor 1 to 2 student employees and 0 to 1 staff employees who directly assist with advisement and related processes
• Represent BYU Graduate Studies and the University’s 90+ graduate programs with peer institutions and national associations.

Preferred Qualifications

• 10+ years of experience in graduate student advisement management or similar university-based leadership positions
• 5+ years of experience leading policy development, coordinating legal issues, plus advising both domestic and international students
• Statistical reporting – preferred
• Human resource management – preferred
• Project management – preferred
• BYU student information systems related to graduate students, such as AIM, Y-SIS, and GradProg – preferred