Sr. Facilities CMMS Planning Specialist

Sr. Facilities CMMS Planning Specialist

Requirements

• Bachelor’s degree in Facilities Management, Business Management, Business Administration, Engineering, or a related field preferred.
• 7+ years in maintenance planning and CMMS administration, preferably in an industrial setting.
• Working knowledge of basic computer skills, internet and Microsoft office including Word and Excel.
• Statistical Analysis
• Pivot Tables
• Macros
• Power Query
• Hands-on experience with software (e.g., MaintainX, Maximo, Fiix, or SAP PM).
• Need general parts, electrical, and mechanical equipment understanding.
• Experience with Total Productive Maintenance (TPM) and Reliability-Centered Maintenance (RCM) programs.
• Must have working-level knowledge of the English language, including reading, writing, and speaking English.
• Requires valid State-issued driver’s license.

Responsibilities

• Manage the application, maintenance, and updates of the CMMS.
• Regulate data accuracy and integrity within the system, including asset and inventory information.
• Generate reports on work order, maintenance activities, and Overall Equipment Effectiveness performance for management.
• Develop and schedule preventive maintenance activities to minimize downtime and ensure compliance with safety standards.
• Arrange all activities associated with planned outages under the direction of the Facilities Managers to provide maximum use of available resources.
• Assign and prioritize work orders to maintenance staff or external contractors.
• Monitor the progress of maintenance tasks to ensure timely completion and seek to understand non-compliance.
• Collaborate with leadership to develop short- and long-term facilities improvement plans.
• Conduct space utilization assessments and provide recommendations for efficiency.
• Plan and coordinating facility renovations, moves, or expansions.
• Maintain relationships with current vendors and suppliers and continue to attain new vendors for equipment, parts, and services.
• Manage facility assets, ensuring lifecycle data is updated in CMMS.
• Coordinate warranty and service agreements with external providers and update the data with any changes therein.
• Ensure maintenance activities comply with local, state, and federal regulations.
• Maintain detailed documentation of maintenance schedules, inspections, and repairs.
• Lead audits and provide required documentation to regulatory bodies.
• Manage and schedule maintenance activities such as inspections, instrument calibrations, and equipment preventative maintenance and validation assessments along with coordinating project load.
• Lead all projects with operations, maintenance, and engineering to ensure production needs are met.
• Communicates directly with Purchasing and Inventory Agent regarding parts required and inventory levels needed to complete all scheduled Work Orders and PM Orders.
• Notify managers of any problems or issues with inventory, planning and scheduling.
• Support all company safety, health, environmental, and quality programs and policies, and be accountable for the performance of these programs in the Facilities Department. Report any safety issue or problem to supervisor and EHS immediately.
• Support and promote a positive and cooperative team environment which fosters creative problem solving and shared learning.

Preferred Qualifications

• Strong organizational and project skills.
• Proficiency in data analysis and reporting.
• Excellent communication and interpersonal abilities.
• Familiarity with safety and compliance standards.
• Attention to detail.
• Ability to multitask and prioritize.
• Proactive problem-solving skills.