Executive Assistant to Chief Financial Officer

Executive Assistant to Chief Financial Officer

Requirements

• Possesses strong interpersonal skills and is successful building relationships.
• Ability to work in a fast paced entrepreneurial and dynamic environment that is mission-driven, results-driven and team-oriented.
• Holds self and team members accountable for standards of practice and demonstrates a high level of emotional intelligence and transformational leadership skills.
• Flexible and able to adapt to change.
• Possesses the judgment and emotional maturity to react appropriately and professionally in various situations.
• Strong written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Resourceful team-player, with the ability to also be effective independently.
• Demonstrated ability to achieve results and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Ability to interact comfortably and effectively with employees of the company at all levels including senior management.
• Possesses strong attention to detail, problem-solving and organizational skills.
• Resourceful and comfortable navigating and using various technologies including expense systems, travel booking systems and purchasing systems.
• Ability to keep information highly confidential.
• Demonstrates a learning and growth mindset.
• Ability to create a trusting, positive, and supportive work environment.
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required.
• Business and Financial acumen.

Responsibilities

• Responsible for managing an extremely active calendar of appointments; completing expense reports; reviewing and responding to emails; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Coordinates and ensures the schedule is managed effectively and all actions are followed through, including updates to the schedule as needed.
• Assists in coordinating the agenda of Finance Leadership Team meetings, offsites, and all-staff meetings.
• Arranges meetings with external stakeholders with a customer mindset.
• Carries out the brand and culture of the Finance team by being a collaborative, knowledgeable and a responsive problem solver.
• Communicates with thoughtful responses on behalf of the CFO on matters related to the CFO’s schedule or initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response from the CFO or others.
• Provides a bridge for smooth communication between the CFO and internal stakeholders; maintains credibility and trust with Labcorp employees.
• Works closely, effectively and proactively with the CFO to keep her well informed of upcoming commitments and responsibilities. Acts as a “barometer,” having a sense for the priorities needing the CFO’s attention.
• Builds relationships crucial to the success of the Finance organization and is seen as a representative and voice and ambassador of the department.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting correspondence and other tasks that facilitate the CFO’s ability to effectively lead the team.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion in a timely manner.
• Maintains discretion and confidentiality of all sensitive information.
• Ensures that the CFO’s bio is kept updated and responds to requests for materials regarding the CFO and the organization in general.
• Reviews and approves expenses, purchase orders and other contractual documents on behalf of the CFO. Uses good judgement and applies policy to flag issues with expenses or contracts.
• Establishes processes and practices to drive efficiency and effectiveness for the Finance department.
• Coordinates and collaborates with other Executive Assistants to ensure effectiveness and efficiency of department operations and management of CFO and team related activities.

Preferred Qualifications

• 7-10+ years of Administrative Assistant experience; Experience supporting a senior executive preferred
• Bachelor’s degree in Business Administration preferred