People Experience Coordinator

Proven experience managing multiple office locations, some remotely
Experience maintaining required and up to date signage for offices
Experience partnering closely with building management
Experience partnering closely with internal IT to ensure working office equipment
Ability to source and maintain effective vendor relationships
Ability to partner across and at all levels of the organization
Ability to manage challenging and conflicting priorities
Excellent interpersonal and communication skills and ability to work with different cultures and ways of doing business
High attention to detail
Proficiency with the entire Google Suite, including Gmail, Calendar, Docs, etc.
Understanding of office safety requirements including CPR, food handling, and handling of emergency situations
Ability to travel up to 10% of the time

Oversee day to day operations of all Prove office operations, including but not limited to, ordering of supplies and snacks, maintaining proper signage, visitor management, inbound communication management (phone, mail, messages), group lunch setup and clean up, etc.
Vendor support for all office functions, including maintenance, mail, snacks, office supplies, etc. and events as needed
Knowledgeable point of contact for all office locations including, how to enter, preferred airports and hotels, transportation, etc.
Calendar maintenance for office operations (board meetings, planning guests, candidate interviews, etc.) and in-person and virtual events
Support communication and promotion drafting and sending for office and event notifications
In-person and virtual event support, including RSVP tracking, content collection, ordering supplies, swag distribution, on-site support, and conference logistics
Other duties as assigned

No preferred qualifications provided.