Accounts Payable Clerk

Accounts Payable Clerk

Requirements

• Good communication skills.
• Typing and calculator skills.
• PC background – Word & Excel.
• Knowledge of how debits and credits work to reconcile accounts.
• Planning and organizing time efficiently.
• Knowledge of general ledger account numbers.
• Speed, accuracy, and dependability.
• Discretion in confidential matters.
• Ability to work with others.

Responsibilities

• Invoice processing – enter invoice data into voucher entry screen, determine use tax liability, verify item/service received, quantity, and price. Resolve any discrepancies within payment terms.
• Check processing – select vouchered invoices that fall within the appropriate alpha and date ranges. Run and review the check run edit. Run program to print checks, burst carbons, and run checks through signature plate. Mail original to vendor, and match copy to invoices.
• Month-end A/P closing – run Open Payables, Cash requirements, and A/P distribution reports. Verify accuracy of reports against monthly journal of posting batches. Post A/P sub-ledger to G/L.
• Voucher and pay customer Credits for Accounts Receivable.
• Provide month end Use Tax information by running the monthly Use Tax accrual report. The Use tax accrual report is compared to the A/P distribution report for accuracy. Use Tax accrual report and hand adjustment are given to the individual responsible for filing the state returns.
• All debits processed on a timely basis, especially those issued to infrequently used vendors. Older unresolved debits must be resolved with the help of Purchasing, Plant Managers, or the Credit Area.
• File vendor invoices and payments.
• Assist other department/branches/plant with A/P related information.
• Responsible for developing, tracking, and completing projects relating to Accounts Payable.
• Other duties as directed by Supervisor, Cost & Accounts Payable.

Preferred Qualifications

No preferred qualifications provided.