Event Coordinator

High School Diploma or GED
1 to 2 years related experience and/or training
An equivalent combination of education and experience
Bachelor’s degree from an accredited two-year college or university, preferred
Working knowledge of the principles of facility management, services, and equipment for a similar facility

Works under the direct supervision of the Senior Event Manager
Supports Event Manager in planning and organizing event logistics in coordination with stakeholders
Manages in-house events, maintaining close contact with clients and facility staff to ensure successful execution
Coordinates activities with service contractors and internal departments for event needs
Guides stakeholders by interpreting and explaining contract provisions, policies, and procedures
Coordinates event groups of up to 200 people; keeps clients informed about key deadlines such as floor plan submissions, meeting room set-up specifications, insurance requirements, invoicing, and other relevant details
Provides clear, concise, and timely communication of event requirements to appropriate Operations personnel
Assists in scheduling operational set-ups and monitors facility operations to ensure service delivery
Serves as the primary liaison between clients and facility departments throughout the event process
Monitors in-house events and follows up on all client requests and concerns to ensure a successful experience
Attends planning, organizational, and other relevant facility and event meetings in support of smooth operations
Performs other duties as assigned

Bachelor’s degree from an accredited two-year college or university, preferred
Bilingual (English/Spanish) preferred
Proficient in Microsoft Office Suite programs, particularly Microsoft Word, Excel, and Power Point
AutoCAD or comparable diagram drafting software a plus
Momentus Elite (VenueOps) or comparable event planning software a plus