Senior Executive Assistant – People Experience

Senior Executive Assistant – People Experience

Requirements

• 8+ years of administrative experience in an Executive Assistant or similar role
• Bachelor’s degree
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Excellent written and verbal communication skills
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Responsibilities

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
• Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communication
• Help with new hire onboarding for scaling departments
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed

Preferred Qualifications

• Experience working with Navan
• Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership