Operations Construction Coordinator

Operations Construction Coordinator

Requirements

• Requires a High School Diploma or General Education Degree (GED).
• Excellent communication and interpersonal skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners to complete various projects and assignments.
• Strong organizational and time management skills, with the capacity to prioritize tasks and meet deadlines, with a sense of urgency and follow-through.
• Good mathematical and analytical skills.
• Proficient knowledge Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Positive, proactive work ethic and attention to detail.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.

Responsibilities

• Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and the Project Tracker.
• Review and enter invoices into PeopleSoft accounting software.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure costs are coded correctly and are in-line with the corresponding contract – including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
• Prepare reports, monthly accruals, and budget-to-actual based on contracted costs.
• Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Act as primary point of contact for projects on accounting processes and procedures. Educate contractors on Prologis accounting process requirements.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests.
• Coordinate customer notifications with Real Estate & Customer Experience Teams.
• Other duties as assigned.

Preferred Qualifications

• 3+ years of experience in project coordination or administrative support; construction project coordination is preferred.
• Experience as construction project coordination is preferred.
• Valid driver’s license and the ability to travel to multiple properties.
• Knowledge of CRM systems as Yardi, salesforce.
• Familiarity with real estate processes and documentation, such as purchase agreements, leases, and property management responsibilities.