Admin Assistant IV

Admin Assistant IV

Requirements

• Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Must be able to exercise initiative, professionalism, and confidentiality
• Excellent computer skills specifically MS Office Suite. Working knowledge of SharePoint.
• Strong communication, interpersonal and organizational skills
• Demonstrates high problem-solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must be able to work independently and multitask with ease
• Identify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management
• Demonstrates the ability to work as part of an adjacent team, including contributing beyond your range of duties and experience
• Must be able to work flexible work hours to support Executive travel and various time zones

Responsibilities

• Manages executive’s calendar, schedules/coordinates meetings and appointments
• Screens and responds to correspondence
• Arranges small and large meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and conference room prep
• Other general administrative duties
• Processing expense reports and travel arrangements
• Miscellaneous duties as required
• Assists with special projects and research, including contributing as a member of the IT Transformation team
• Manages the IT Recognition Program; maintaining associated department SharePoint site
• Creating and maintaining internal and external contacts

Preferred Qualifications

• In depth knowledge of the television/entertainment industry is a plus
• Experience working in a fast-paced environment with tight deadlines