Special Events Coordinator
| Company | Alice L. Walton School of Medicine |
|---|---|
| Location | Bentonville, AR, USA |
| Salary | $17.45 – $26.2 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Mid Level, Senior |
Requirements
- Minimum three years’ experience in event planning in a wedding, hotel, convention center or corporate environment.
- Working knowledge of food and beverage services is required.
- Valid Driver’s License
Responsibilities
- Design and plan events including private events and as assigned, working within client’s expectations and budget
- Areas of Specialty will include but not limited to: Heavily focused on Weddings, Corporate, Community Engagement, Non-Profit, VIP & Stakeholder requests.
- Liaison with service providers and vendors to ensure successful events
- Facilitate all pertinent documentation for private and internal events (Banquet Event Orders, third-party rental orders)
- Collaborate with Culinary Services, Education, Advancement, Security and Facilities to ensure events run smoothly and are supportive of the overall mission of Crystal Bridges
- Coordinate with SE Team and other Museum Departments (Hospitality, Special Event, IT, Facilities, etc.) as required for event
- Serve as on site coordinator at special events, ensuring that events run smoothly and follow museum guidelines
- Train special event coordinators as well as other internal users as needed
- Follow up with clients after events have taken place to ensure customer satisfaction and cultivation for future events.
- Track and report on client progress and event status at team meetings.
- Perform additional responsibilities, although not detailed, as requested by Management.
Preferred Qualifications
- Highly organized with great attention to detail.
- Outstanding customer service skills with excellent follow up.
- Ability to work well with public guests and internal personnel.
- Ability to work well with outside vendors.
- Experienced Microsoft Word, Excel, and PowerPoint user.
- Ability to learn and use Momentous software.
- Ability to learn and use event layout software such as Allseated/Prismm.
- Ability to manage resources and time efficiently.
- Ability to prioritize multiple projects.
- Ability to be flexible and resourceful.
- High level of independent judgement, displaying an ability to understand and maintain the highest levels of confidentiality and discretion.
- Excellent interpersonal communication and problem-solving skills.
- Believe in the Museum as a cause for social good and a positive, dynamic force for economic growth