Facilities and Real Estate Administrator

Facilities and Real Estate Administrator

Requirements

• Strong understanding property management practices, lease agreements, and contract terms.
• Excellent written and verbal communication skills.
• Excellent organizational and analytical skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Strong attention to detail, with the ability to handle multiple tasks and deadlines in a fast-paced environment effectively.
• Ability to travel 30% to 50%.
• Bachelor’s degree in Business, Real Estate, Finance, or a related field.
• 2+ years of experience in lease administration, property management, or real estate operations.

Responsibilities

• Serves as the primary point of contact with building owners, property managers and other key stakeholders.
• Coordinates project milestones and timelines and oversees project completion across multiple sites.
• Supports construction oversight through administrative and scheduling tasks.
• Reviews abstracts, and maintains accurate records of lease agreements, amendments, and related documents.
• Ensures compliance with lease terms, including rent payment schedules, operating expenses, insurance, and other obligations.
• Organizes and tracks project costs and works closely with finance to ensure accuracy of project spend and forecasts.
• Compiles and reports on project status, budget updates, and cost tracking.
• Monitors invoice payments, CAM charges, and other financial obligations. Coordinates with accounting teams to ensure timely payment of obligations.
• Tracks lease expiration dates, manages renewals, and coordinates with leadership team to determine future lease plans of each leased location.
• Assists in end-to-end real estate transaction process, by coordinating with brokers and internal teams.
• Assists with managing transaction timelines and deadlines, ensuring that all milestones are met in a timely manner.
• Supports daily office operations and facility needs, as needed.

Preferred Qualifications

• Familiarity with lease administration software (e.g., Yardi, MRI, Lease Harbor) is a plus.
• Familiarity with financial modeling and valuation techniques.
• Experience with transaction documentation and contracts.
• Understanding of the commercial real estate market.
• Knowledge of local real estate laws, regulations, and industry best practices.
• Exposure to multi-site operations or facilities coordination in a distributed organization.
• Experience work with procurement and financial tracking software such Workday.
• Background or certification in project management, facilities management, or real estate operations (e.g., PMP, FMP, RPA, or similar).
• Strong skills in data analysis or reporting, especially related to cost tracking or performance metrics.
• Experience supporting cross-functional teams including facilities, legal, finance, and operations.