Assistant Property Manager

Assistant Property Manager

Requirements

• Bachelor’s degree in a related field.
• 2-3 years of experience working in a commercial property management team.
• Real Estate License is required or must be obtained within 1 year from the date of hire.
• Experience in preparing budgets, CAM reconciliations, and other financial reports.
• Proficiency in using property management accounting platforms such as Yardi, Kardin, or MRI.
• Excellent presentation skills, able to effectively communicate with senior-level management, clients, tenants, vendors, peers, and the public.
• Strong analytical skills, with the ability to interpret and explain financial statements and calculate variances.
• Problem-solving skills, able to handle practical tasks and adapt to situations with limited standardization.
• Clear and succinct written and oral communication abilities in various settings and styles.
• Strategic thinker with a focus on implementation.
• Quick learner, open to change and new challenges.
• Strong time management skills, capable of managing multiple projects simultaneously and working under pressure.
• Attention to detail, thorough in task completion and ensuring accuracy.
• Ability to read and interpret documents such as safety rules, equipment manuals, and procedure guidelines.
• Ability to work autonomously as well as collaboratively within a team.
• Strong interpersonal skills and the ability to work effectively with coworkers and clients at all levels.

Responsibilities

• Collaborating in the completion of the annual budget, income and expense, and capital improvement plan.
• Reviewing and approving accounts payable, ensuring accurate coding and property allocations.
• Reviewing aged delinquency report and communicate with Client Accounting Services to ensure all balances are paid and applied correctly.
• Preparing or/and reviewing adjustments to tenant billing process.
• Assisting with preparation and submission of monthly financial reports, ensuring deadlines are met.
• Preparing and submitting monthly accruals and provide variance explanations.
• Reviewing CAM reconciliations and ensuring proper mailing of year-end reconciliations.
• Tracking real estate tax due dates, process and mail checks, and follow up on payments.
• Ensuring all property files comply with JLL’s audit requirements.
• Maintaining compliance level of JLL management audit and prepare files and records for the audit annually.
• Implementing strategic plan and annual budgets, in conjunction with PM or GM.
• Assisting engineering staff in preparing the JLL Operations Audit.
• Reviewing new leases and write lease abstracts, submitting them to Accounting.
• Coordinating employee assignments with the Chief Engineer and obtain bids from outside contractors for additional work.
• Ensuring emergency evacuation procedures are updated and life safety systems are functioning properly.
• Assembling and analyzing contract bids and submit recommendations and contract agreements for execution.
• Supporting contract administration processes, including drafting contracts, scopes of work, and following up with vendors.
• Preparing and/or reviewing annual jurisdictional forms and filings.
• Maintaining regular communication with the property team, offering necessary support and information.
• Preparing and/or review financial statements and reports on office building status, such as occupancy rates and lease expiration dates.
• Overseeing and developing of other property team members, if required.
• Providing excellent customer service to tenants, clients, contractors, and vendors.
• Preparing tenant memos and correspondence as instructed by Managers.
• Assisting in planning annual safety warden meetings with PM, GM, and Engineering staff.
• Coordinating tenant move-ins/move-outs, including necessary authorizations and insurance certificates.
• Distributing annual tenant surveys and handle follow-up as needed.

Preferred Qualifications

No preferred qualifications provided.