Administrative Assistant III

Administrative Assistant III

Requirements

• Willingness to obtain extensive knowledge of NIBRS standards for reporting purposes and to train others
• Knowledge of and ability to use a computer and the required software
• Knowledge of leadership, supervisory and Human Resource management techniques
• Possession of effective oral and written communication skills
• Knowledge of principles and practices of office and records management
• Ability to enter data into police department’s records management system
• Ability to meet deadlines and occasionally work overtime
• Ability to be detailed and well organized in an office setting
• Ability to multi-task on a daily basis
• Ability to handle stressful and difficult situations in a professional, rational and logical manner
• Ability to exercise independent judgment and make decisions
• Ability to establish and maintain effective working relationships with staff, officials and the public
• Ability to problem solve
• Ability to supervise, schedule, train and evaluate the work of others
• Ability to scan documents into the records management system
• Ability to work independently with minimal supervision
• Ability to sit for long periods of time

Responsibilities

• Read police reports and classify per State and FBI NIBRS reporting standards
• Process IBR error report, correct IBR errors and send indicators for corrections as needed to police department personnel and outside agencies
• Assist police department personnel and outside agencies with corrections on reports when requested
• Ensure handwritten misdemeanor citations are entered correctly into the records management system
• Assist front counter personnel with answering phones calls and assisting citizens
• Teach Police Academy Recruits NIBRS reporting standards and how to input police reports into the records management system
• Supervises, schedules, reviews, and evaluates the work activities of report writers
• Reviews report writers’ police reports for completeness and accuracy per reporting standards and policies
• Completes report writers’ performance evaluations
• Maintain report writers’ work schedules
• Train new report writers and keep all report writers informed of updates as needed
• Participates in supervisory staff meetings, coordinates, and participates in job-related training
• Performs other job-related duties as assigned

Preferred Qualifications

• Two years of leadership, supervisory, or management experience
• Bilingual
• Ability to type 60 wpm
• Knowledge of the Texas Penal Code
• Knowledge of NIBRS reporting standards
• Prior experience with a law enforcement agency
• Two years of experience as an administrative assistant