Executive Administrative Assistant

Executive Administrative Assistant

Requirements

• 5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment.
• Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors.
• Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired.
• Demonstrated ability to manage confidential information with the utmost discretion.
• Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
• Proven ability to assess office process flows and identify opportunities for improvement.
• Must have experience in booking International Travel.

Responsibilities

• Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
• Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
• Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
• Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
• Prepare and reconcile expense reports and assist in department budget tracking.
• Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
• Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
• Process purchase requisitions for all requirements of the Troy office.
• Assist with maintenance and operations of the Troy office.
• Provide vacation support to other Admins.
• Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
• Support confidential special projects including M&A and/JV activities.
• Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.

Preferred Qualifications

• Experience supporting executives in a publicly traded or global chemical company.
• Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
• Candidate must be a highly polished and professional candidate who has supported Senior Manager and up to C-Level Executives.