Program Officer

Program Officer

Requirements

• Undergraduate degree required; Graduate degree or advanced training preferred.
• Must be fluent in English and Spanish.
• Minimum 4 of years of experience providing executive and/or high-level support in the administration of programs and/or carrying out complex projects.
• Minimum of 1 year of experience assisting in budget development including calculating spending projections; preparing budget spreadsheets; preparing simple budgets for special projects and events; and tracking and reporting on expenses strongly preferred.
• Competence with technology-related items including audio-video set-up and execution.
• Experience with event planning and arranging travel for high-level executives preferred.
• Demonstrated commitment to improving and/or understanding issues impacting immigrants in the U.S. preferred.
• Experience in data entry and navigation within data management systems.
• Ability to handle tech related responsibilities including management of digital calendars and video conferencing.
• Strong ability to maintain the highest level of confidentiality in all matters and at all times.
• Positive attitude and leadership skills that elevate team cohesion and contribute to a collaborative work environment.
• Ability to work within an office environment and have regular interaction via telephone teleconference IM and email with KIND’s team.
• Periodic travel may be required.
• Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
• Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a remote environment.

Responsibilities

• Provides confidential executive support to the Senior Vice President Legal Programs (Senior VP) including complex calendaring duties; travel coordination; developing meeting agendas; recording and synthesizing meeting minutes; and related office support tasks.
• Coordinates development of briefing memoranda and other reporting for the Senior VP. Ensures advanced preparations for substantive meetings and coordinate pre-meetings or necessary research in advance of Senior VP’s meetings as needed. Conducts individual research under the Senior VP’s supervision.
• Coordinates workflow and intra-departmental projects and deadlines within Legal Programs management team.
• Supports organizational development; coordinates quarterly sync memos to leadership President’s Report and other sensitive projects as directed by the Senior VP.
• Assists with special events and projects including management retreats and meeting planning and onboarding planning for new Legal Programs management staff.
• Serves as a liaison to Finance Operations and Human Resources departments on select Legal Programs-related tasks.
• Alternates facilitation of KIND’s Grupo Mexico team cross-department team calls.
• Manages Senior VP’s travel expense reimbursement requests and expense reports.
• Assists with project management as tasked including the development of the Legal Programs Management’s annual budget by creating templates assisting with expense projections consolidating budget requests and information and tracking LPT-M’s expenditures by category throughout the year under the direction of the Senior VP and in consultation with the Legal Programs management team and Finance including the Director Planning and Performance.
• Assists with substantive programmatic work and translations in support of litigation border work and urgent field office needs as needed.

Preferred Qualifications

• Substantive experience in immigration law and/or policy preferred but not required.
• Experience with event planning and arranging travel for high-level executives preferred.
• Demonstrated commitment to improving and/or understanding issues impacting immigrants in the U.S. preferred.