Litigation Assistant

Litigation Assistant

Requirements

• High School Diploma or GED required
• Minimum of three (3) years of litigation support and e-filing experience required
• Applicable knowledge of California Civil Procedure required
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel required
• Excellent typing ability of at least 65 words per minute
• Keen attention to detail and able to think critically and analytically in a pressured environment
• Ability to prioritize, multitask, and manage deadlines
• Excellent verbal and written communication skills to interface with attorneys, clients, vendors, court personnel and other staff members required

Responsibilities

• Prepare, revise, and format legal documents (e.g. pleadings, discovery, and motions)
• Format and prepare documents for filing, including Table of Contents and Table of Authorities, and file and serve legal documents in state and federal courts (knowledge of e-filing and e-service is required)
• Draft, revise, and transcribe attorney correspondence
• Invoice and expense report review and processing through Chrome River
• Assist the attorneys by researching court rules for state and federal courts in which the attorneys practice
• Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: calendaring, scheduling, docketing, client communication, etc.
• Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
• Schedule appointments and arrange for travel
• Create, organize, maintain, and retrieve physical and electronic client, research, and administrative files utilizing NetDocs
• Interact with co-workers and attorneys in other offices and persons at all levels in the firm, industry, and community
• Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
• Interact with clients frequently by responding to their questions and obtaining information as required
• Input Partner’s time in Intapp time and record information
• Anticipate attorney’s needs and prepare necessary documentation in draft for attorney’s review, including miscellaneous correspondence and client billing
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Proofread all documents and check for appropriate formatting, spelling, and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits, and enclosures are intact
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Back up other assistants as needed

Preferred Qualifications

• Associate’s Degree or Bachelor’s Degree in a related field preferred