Administrative Assistant II – Animation Legal

Administrative Assistant II – Animation Legal

Requirements

• 3+ years’ experience as an administrative assistant is preferred
• Legal or Business Affairs administrative experience with a law firm or major studio is preferred
• Strong computer skills (Microsoft Office and Google Suites)
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must be able to develop innovative ways to solve any problems that may arise

Responsibilities

• Managing document flow, including creating and maintaining paper and electronic files
• Demonstrated proficiency in formatting, proof reading, and finalizing a variety of agreements using Microsoft Word and Google Docs, including using track changes and generating tables of contents
• Experience with Adobe Acrobat for creating, editing, and converting PDF documents, including combining files and obtaining digital signatures from multiple approvers and parties
• Gathering required paperwork from talent for agreements and payment processing
• Handle execution, distribution, follow-up and filing of agreements
• Updating databases and lists
• Maintain detailed status reports
• Scheduling meetings and handling calendar
• Processing expense reports
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Preferred Qualifications

No preferred qualifications provided.