Facilities Manager

Facilities Manager

Requirements

• Experience mentoring, coaching and managing others.
• High degree of integrity and work ethic.
• Able to maintain professional manner and diplomacy in fast-paced and stressful situations.
• Able to handle sensitive information with professionalism and discretion.
• Excellent customer service, written and verbal communication, planning, and organizational skills.
• Quick learner and takes initiative to solve problems.
• High attention to detail.
• Experience managing and leading geographically dispersed or remote teams.
• Exceptional multi-tasking and time-management skills.
• Able to anticipate the needs of the executive and team members.
• Advanced MS Office (Word, Excel, PowerPoint).

Responsibilities

• Manage day-to-day operations, including infrastructure maintenance, occupant support, and development projects.
• Manage overall Facilities spend to approved budgets, and continually look for opportunities to implement cost-savings initiatives at our sites.
• Maintain office services by organizing office operations and procedures.
• Ensure timely resolution of all open tickets created by our workforce within established Service Level Agreements.
• Manage the design, planning, and implementation of office/cubicle map and workspace planning.
• Prepare disaster response plans and participate in bi-annual disaster recovery response exercises.
• Ensure readiness for all quarterly and annual Facilities audits and implement any remediations in a timely manner.
• Maintain regularly updated logs that track site inspection records.
• Maintain vendor list for maintenance and repair work for all HeartFlow facilities.
• Maintain facility to recognized industry frameworks and standards.
• Work directly with building managers/property owners to mitigate and/or resolve facility related issues requiring approval or collaboration with building owners.
• Provide back-up assistance to other administrative team members as needed.
• Establish and maintain effective professional business relationships with all levels of management, employees, and business contacts.
• Other duties as required.

Preferred Qualifications

• BA/BS Degree preferred but not required.
• Experience in start-up tech companies preferred.