Real Estate Portfolio Administrator

Real Estate Portfolio Administrator

Requirements

• Have a strong understanding of lease agreements, terminology, lease accounting principles.
• Have 3+ years of experience managing a global real estate portfolio.
• Have a bachelor’s degree or equivalent work experience.
• Expertise in understanding and interpreting complex lease language and CAM charges.
• Proficiency with lease database tools.
• Understanding of legal terminology as it pertains to leases and real estate.
• Ability to understand, abstract, and communicate lease requirements to stakeholders.
• Excellent written, verbal, analytical, and research skills required.

Responsibilities

• Manage all lease obligations and support the scaling of our diverse real estate portfolio.
• Ensure compliance in lease reporting, auditing and approving lease abstractions.
• Assist with portfolio planning and other ongoing portfolio management activities.
• Review and approve new lease/amendment abstractions to ensure 100% accuracy in our lease database and administration system.
• Partner with our Construction Management team to review Construction timelines to ensure recovery of all TIA.
• Work closely with Lease Accounting to ensure full sox and FASB 842 compliance.
• Contact Landlord regarding maintenance and repair issues related to the building and common areas that are Landlord’s responsibility under the Lease and monitor the progress.
• Coordinate sublease projects with subTT and obtain Landlord approval.
• Provide ownership responsibilities to all Cross Functional Partners (Facilities, Construction, Security, Lease Accounting) per the Lease.
• Work with legal to resolve interpretation discrepancies, and issue notices to Landlords.
• Work with Lease Accounting to issue invoices applicable to the Lease language.
• Interact with Landlords in order to facilitate completion of paperwork required under the Lease, and walk them through the provisions, if necessary.
• Establish timely deadlines with the Landlord for self-help rights if not established in the lease and inform Facilities of expectations.
• Monitor and collect reimbursements from Landlords for lease cap, self-help and security deposits.
• Work alongside internal and external audit teams to ensure a seamless and successful audit process.
• Foster strong relationships with cross-functional partners and ensure alignment across the organization.
• Report and monitor Critical dates for lease/option renewals, terminations and other key milestones.
• Partner and hold our third party vendor accountable to the reconciliation of monthly payments.
• Partner with our third party vendor as needed to research and resolve payment disputes with Landlords.
• Liaise with multiple teams; Real Estate Transaction, Lease Accounting, Facilities, Construction, Legal, Procurement, Risk & Insurance and our third party team.
• Support the preparation of monthly portfolio metric reporting.
• Support special projects and assignments as required.
• Develop and maintain process playbooks.
• Review and audit CAM reconciliations.

Preferred Qualifications

• Salesforce, Smartsheets, LeaseCalc, Google Suite experience a plus.