Acquisition Process Coordinator

Acquisition Process Coordinator

Requirements

• 3+ years of experience in task and project management
• 2+ years of experience with the DoD
• Experience in Acquisition with Broad Agency Announcements (BAAs), Research Announcements (RAs), and Requests for Proposals (RFPs)
• Experience using Microsoft Office Suite, including Word, Excel, or PowerPoint
• Ability to track documents and follow actions through completion
• Ability to research and fact-check independently
• Ability to pay strict attention to detail and work independently while adhering to strict protocols
• Ability to work in a fast-paced environment, anticipate client needs, and be proactive in response
• Secret clearance
• Bachelor’s degree

Responsibilities

• Advise Program Managers (PMs) on the research and development acquisition process.
• Advise PMs and other support staff on processes and ensure quality assurance on all documents before submission.
• Manage the creation, revision, routing, and tracking of all acquisition documentation, including Broad Agency Announcements (BAAs), program solicitations, and justification and approval documents (J&As).
• Coordinate the scientific review process to ensure compliance with laws and regulations.
• Maintain up-to-date templates for required program documentation and make them accessible to PMs and other support staff.
• Update Standard Operating Procedures (SOPs) annually and as needed to reflect personnel changes or procedural updates.
• Coordinate seamlessly with DARPA leadership, program managers (PMs), Front Office staff, DARPA support offices, and external stakeholders throughout the program lifecycle.
• Become a subject matter expert on Department of Defense (DoD) and DARPA instructions, guides, policies, and templates.
• Provide regular updates to Front Office government clients on the status of submitted documents.
• Collect data, track, and analyze timeline metrics to identify areas for increased efficiency and process improvement.

Preferred Qualifications

• 5+ years of experience in task and project management within a DoD work environment
• Knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and DoD contracting
• Ability to display an adaptable approach to work, anticipating requirements and working efficiently under pressure
• Possession of excellent interpersonal and team-building skills
• Possession of excellent written and verbal communication skills, with a focus on clear and concise delivery
• Possession of excellent organizational skills
• TS/SCI clearance
• Master’s degree
• PMP Certification