Executive Administrative Assistant

Executive Administrative Assistant

Requirements

• High School diploma or equivalent
• Eight plus (8+) years of administrative/executive secretarial experience supporting senior-level management
• Detailed knowledge of Microsoft Outlook, Excel, Word, Teams, and PowerPoint
• Excellent interpersonal, written, and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Strong problem-solving skills with attention to detail and accuracy

Responsibilities

• Maintain a professional demeanor even in stressful situations
• Be approachable and easy to work with for all levels of the organization
• Keep track of the executive’s multiple tasks, schedules, deadlines, and global travel
• Proficiently organize and prepare repetitive meetings, events, and reports to ensure quality and timeliness
• Anticipate the executive’s needs, related travel, schedules, and unexpected issues
• Effectively communicate with the executive, managers, colleagues, and clients
• Write clear and concise emails, take accurate meeting notes, and communicate professionally in person and over the phone
• Be detail-oriented and meticulous
• Proactively identify errors before they become problems
• Ensure accuracy in the final product on both content, spelling and punctuation
• Think critically and come up with creative solutions to problems
• Be resourceful and find answers quickly
• Handle sensitive information with utmost discretion
• Maintain confidentiality for the executive, department, and organization
• Adapt to changing circumstances and handle unexpected or stressful situations effectively
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Teams, and other office productivity technologies

Preferred Qualifications

• College degree preferred!