Talent Acquisition Recruiting Coordinator

Talent Acquisition Recruiting Coordinator

Requirements

• 1+ years of experience in talent acquisition, with a bachelor’s degree or equivalent work experience.
• A sharp eye for detail and a love of organization—you catch the small things that make a big difference.
• A proactive, team-oriented approach and a genuine desire to support both candidates and colleagues.
• Curiosity and a problem-solving mindset—you enjoy figuring things out and making them better.
• Interest in improving systems and processes, especially around documentation and operational tools.
• Comfort working with Applicant Tracking Systems (experience with Greenhouse is a plus).
• Strong communication skills and a warm, professional presence when working with stakeholders at all levels.
• A commitment to curiosity and adaptability as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
• A dedication to People-Focused leadership, fostering collaboration, innovation, and professional growth by Leading by Example and nurturing strong relationships that empower others to excel.

Responsibilities

• Coordinate interview scheduling through our Applicant Tracking System (ATS) and scheduling tools, making the process smooth and seamless for candidates and teams alike.
• Arrange and manage candidate travel—including booking and reimbursement—to ensure a stress-free, welcoming experience.
• Maintain the Talent Acquisition team’s calendar, managing meeting invites, logistics, and room reservations with care and precision.
• Greet and host candidates onsite at our Dallas office, offering thoughtful tours and helping create a comfortable, positive interview experience.
• Keep candidates informed throughout the process by managing timely communications through our ATS.
• Process background checks, track results, and ensure steps are completed in a timely and organized way.
• Partner closely with recruiters to ensure a unified, thoughtful candidate experience from start to finish.
• Prepare interviewers by sharing schedules, logistics, and background materials to help them show up informed and ready.
• Review and update candidate data in our ATS to support clean records, smooth handoffs, and strong reporting accuracy.
• Create and share basic reports using the ATS and other tools to help the team stay informed and make data-backed decisions.
• Support our Graduate Leadership Program (GLP) by coordinating interviews, managing communications, setting up events, and helping deliver an engaging, organized experience for every candidate.
• Pitch in across Talent Acquisition Operations—helping with job description updates, system administration in Greenhouse, and process documentation.
• Lend a hand with broader People & Culture initiatives when needed, contributing to a collaborative and connected team environment.

Preferred Qualifications

• Experience with Greenhouse is a plus.