Executive Assistant

Must have at least seven years of experience as an administrative assistance at least three of which supporting a C-level executive.
Must operate with discretion with sensitive information in all contexts.
Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.
Excellent project management skills: ability to orient the players, the deliverables involved, the activities required to meet them, and the shared timeline to execute.
Excellent verbal and written communication skills: crisp, clear, kind.
Remains calm when plans change or go awry.
Anticipates needs and identifies challenges before they arise and the ability to solve for them or communicate barriers.
Ability to collaborate effectively with people all over the world and at all levels of accountability.

Coordinate and manages CEO’s calendar, anticipating and proactively resolving conflicts to ensure time is used efficiently.
Ensure the executive leader is adequately prepared for meetings and with advanced documentation reviewed.
Analyze, assess, and prioritize information for the CEO in preparation for key meetings and/or potential action related to agency-wide matters.
Plan and execute special events and meetings, including arranging facilities and managing logistics.
Coordinate domestic and international travel arrangements to include accommodations, transportation, and meals.
Reconcile and submit expenses in Concur.
Establish and maintain effective working relationships with staff and stakeholders, including external clients.
Interprets requests and helps implement action, deciding whether the executive should be notified of important or urgent matters.
Responds to or routine non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the CEO.

Creative: Putting together two things to create a third thing no one’s ever seen before
Productive: Acting on ideas to make things happen and get stuff done
Collaborative: Focused on the greater good versus personal gain
Adaptable: Ready and able to embrace change